How to File a KRA Return for a School

Hey there! Are you in charge of filing tax returns for a school? Then you’re in the right place. The process can seem daunting, especially if you’re new to it. But don’t worry, we’re here to break it down into simple steps for you. Let’s dive right in!

Understanding the Basics

Filing taxes for a school, like any other institution, involves declaring income, expenditure, and any payable taxes to the Kenya Revenue Authority (KRA). This process is done through the KRA’s online iTax system.

Who Should File?

As a legally registered entity, a school is required to file its taxes annually. If you’re the person responsible for this task, be it the school principal, accountant, or a member of the administration, it’s essential to understand the process.

Getting Your Documents Ready

Before beginning the process, you’ll need to have several documents and details at hand:

  1. KRA PIN: This is the school’s unique tax identification number.
  2. iTax password: This is the password you created when registering for the school’s KRA PIN. If you’ve forgotten it, you can reset it on the iTax portal.
  3. Financial Records: These include detailed records of the school’s income and expenditure for the financial year.

H3: Understanding Your Financial Records

The financial records you need should provide detailed information about the school’s income (such as fees, donations, and government funding) and expenditure (like salaries, utility bills, and maintenance costs). These details will be necessary when filling out the tax return form.

H2: Navigating the iTax System

Now that you have your documents and details ready, it’s time to navigate the iTax system.

H3: Step-by-Step Guide to Filing Returns

  1. Log in to iTax: Visit the iTax portal, enter the school’s KRA PIN, then the password.
  2. Access Returns Menu: On your dashboard, click on the ‘Returns’ menu, then ‘File Return’.
  3. Choose Form: You’ll be prompted to select the type of returns form. For a school, you will likely need to select ‘Income Tax – Company’, then ‘Next’.
  4. Download the Returns Form: The system will prompt you to download an Excel spreadsheet, which is the Income Tax Return Form.
  5. Fill the Form: Open the Excel form and fill in the required details. You’ll need to input the school’s income and expenditure as per your financial records.
  6. Upload the Form: After filling in the form, save it, then upload it back on the iTax portal.
  7. Submit: Click ‘Submit’. You’ll receive an acknowledgment receipt, which serves as proof of filing your returns. Make sure you save this receipt.

Wrapping Up

And that’s it! That’s how you file a KRA return for a school. It might seem complex at first, but once you understand the basics and follow the steps, it becomes much more manageable.

Remember, the details of filing returns can vary depending on the specific circumstances of your school. If you’re unsure about anything or encounter any difficulties, don’t hesitate to seek professional advice or contact the KRA for assistance. Happy filing!



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